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Ancient Aliens meme caption: I made one Careless Error And HMRC fined me 30%

What Is a Careless Taxpayer Error?

A careless error is defined as an outcome that has resulted from an action performed without taking due care. This of course has a special resonance in the tax system as from 1st April 2009 HMRC has had the power to charge taxpayers penalties when they make careless errors in tax returns or documents, a subject that I’ve touched on many times in the past.

If the error or mistake occurred in spite of the taxpayer taking due care, in other words they weren’t careless, then HMRC cannot impose a penalty. The amount of penalty which can be imposed is significant and can be up to 30% of the tax due or postponed, so it is worthwhile for the taxpayer to show he made an innocent mistake whilst taking as much care as he should be expected to.

Where the taxpayer is deemed to have taken a deliberate action which resulted in the tax error, the penalty can be up to 100% of the tax due and if offshore accounts are involved, the penalty charged can be up to a whopping 200% of the tax due.

What is HMRC’s starting position on Taxpayer Errors

HMRC’s default position appears to be that all taxpayer errors are careless and potentially subject to penalties. The judgement required to determine if the taxpayer’s actions were careless or not, is more often than not, subjective. This is why arguments over the level of care taken by the taxpayer (or their agent) often end up before the tax tribunals.

Around 40% of cases taken before the First-tier Tax Tribunals relate tax penalties of some sort, but not all of those cases include a careless error argument. Due to the time-lag involved in taking a tax case before the tribunal some cases will partly relate to tax periods before the current penalty regime came into effect on 1st April 2009.

Errors contained in tax returns or documents delivered to HMRC before 1 April 2009 are subject to the old penalty regime, which didn’t involve a test of careless behaviour.

Taxpayer Error Caused By Deliberate actions

When HMRC deem the taxpayer’s action to be deliberate, it can be very difficult, almost impossible in most cases, to definitively prove that the error was a completely innocent mistake. In such cases the taxpayer may accept they were careless, but can argue it was a one-off mistake. In that situation HMRC can agree to suspend the penalty.

A suspended penalty is not payable if the taxpayer abides by certain conditions for a defined period – usually two years. Only penalties for careless errors can be suspended. If the tax error was deliberate the penalty can’t be suspended. If HMRC refuses to suspend a penalty, that decision can be challenged at the tax tribunal.

Taxpayer Error operating rules

HMRC’s own guidance on when and how a penalty can be suspended has evolved since 2009, and the courts have also developed the scope of conditions which a taxpayer can be asked to meet for suspension of a penalty. A favourite condition for the tribunal to suggest is to have a qualified accountant or tax adviser prepare the tax return for the next two years.

Using a tax agent is not a fool-prove defence against accusations of carelessness. Taxpayers are supposed to check that the advice they receive is reasonable and to ensure that they appoint a suitably qualified adviser. If those conditions are met it is normally accepted that a taxpayer has taken reasonable care, even if HMRC disagrees with the adviser’s opinion.

However, a blatant error, such as a buy-to-let landlord omitting three month’s rental income, won’t be regarded as careless, even where the mistake was apparently made by the tax agent.

Other Tax Fine Avoidance options

    Other escape routes include:

  • HMRC independent review
  • Suspension of penalties – under HMRC’s SMART rules
  • Special Reduction – where behaviour has been careless, but there are extenuating circumstances
  • Appeal to First Tier Tribunal (Tax) – to consider if behaviour was careless / deliberate/ concealed or if suspension should apply. When a case is under appeal, the Tribunal may look at Special Reduction, if HMRC not already considered it.

Taxpayer Error Tribunal Decisions

Looking at the tax tribunal records, reported thusfar in 2016 and by analysing them, a number of definite trends can be identified:

  • Firstly, one-off events are unlikely to be considered suitable for suspension.
  • Taxpayers are themselves expected to take reasonable care. They can’t delegate this completely to an agent – though use of a competent agent can be part of taking reasonable care, with the proviso that the taxpayer examines the forms and guidance given by an agent
  • Innocent errors may still be careless
  • Tribunals have no statutory power to discharge or adjust a penalty simply because it seems unfair. They are there to apply the rules as given
  • Tribunals expect taxpayers to take their responsibilities seriously. This is the case even when, objectively speaking, the taxpayer has no special knowledge of tax.

So there you have it folks; in summary if the error is clearly not deliberate and you as the taxpayer can reasonably argue that you’ve checked what your accountant has prepared to the best of your ability, then you had a good chance of overturning or suspending any penalty imposed by HMRC.

Image of David Jones Shrewsbury Accountant and Founder of Morgan Jones

If you would like more detailed information on some aspect of UK Tax, send me an e-mail and I’ll be pleased to advise further.